SUBMISSION & PITCH TRACKER BY NXTNOW MUSIC
Never lose a follow-up again
One pipeline for every pitch you send — playlists, blogs, labels, sync libraries, radio, and press. Log it once, and let the tracker remember what a spreadsheet never does.
What’s The Submission & Pitch Tracker?
Submission & Pitch Tracker is built for the reality of independent outreach — pitching playlists, blogs, labels, sync libraries, radio, and press all at once, usually spread across a dozen email threads with no clear record of who's been contacted or who's still owed a follow-up.
Instead of losing pitches in an inbox or forgetting to check back on one that went quiet, every submission lives on one board, moving through five clear stages from first pitch to final decision. Overdue follow-ups surface automatically, so nothing depends on remembering to double-check a spreadsheet — it's the same organized outreach process a label's promotions team would run, made available free with your NxtNow Music Accelerator membership.
HOW IT WORKS
Log it once. We'll remember the rest.
Built specifically for the way independent artists actually pitch — across every channel, not just one.
1
Log a pitch
Who you pitched, what type of outreach it was, and when you sent it — takes seconds, not a spreadsheet formula.
2
Track it through the pipeline
Watch it move from Pitched to In Review to Accepted or Passed — one board, every channel, always current.
3
Never miss a follow-up
Overdue follow-ups surface automatically in coral, so the tracker remembers even when your week gets away from you.
WHAT’S INSIDE
Everything your outreach actually needs
No single-purpose plugin, no marketplace credits, no separate tool per channel — one board for it all.
One pipeline, every channel
Playlists, blogs, labels, sync libraries, radio, and press all live on the same board — filter down to just one type whenever you need to.
Live stats & response rate
See your total pitches, response rate, and placements landed at a glance — real numbers, not a gut feeling about how outreach is going.
CSV export
Export your filtered pitch history any time — useful for your own records, or to hand off to a manager.
Automatic follow-up alerts
No more checking a spreadsheet to remember who you're waiting on. Overdue and upcoming follow-ups are flagged the moment you open the board.
Pitch templates
Start from a proven opener for playlists, blogs, sync, or labels instead of a blank message box — then personalize before you send.
Shared manager access
Invite a manager to view and edit the same board with you, so outreach never gets duplicated or dropped between the two of you.
Frequently Asked Questions
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No — playlists, blogs, labels, sync libraries, radio, and press all live on the same board. Filter to one type when you want to focus, or view everything together.
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You set a follow-up date when you log a pitch. The tracker compares it to today automatically and flags anything past due in coral, and anything due within three days in amber — no manual checking required.
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Yes. Invite a manager through Manage Access and you'll both see and edit the same board in real time, so nothing gets pitched twice or dropped between you.
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Yes — Export CSV pulls your currently filtered view into a spreadsheet any time, for your own records or to share with a collaborator.
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Yes — it's part of the full NxtNow Music Accelerator toolkit at no additional cost, alongside Levels, Release Planner, Split Sheet Generator, and the rest of the suite.
Stop losing pitches in your inbox
Log your first pitch in under a minute and see your whole outreach pipeline in one place.